Schedule Manager

We are looking for a Schedule Manager to join GagaMuller. You will collaborate with experienced, diverse, and passionate teams, fostering a strong social dynamic and collective sense of achievement. This role offers you extensive industry exposure, helping you broaden your skills, open doors to new opportunities, and expand your perspective. We are committed to empowering you, providing real responsibility, and supporting your career growth through mentorship from industry leaders and the tools you need to succeed. You will also contribute to shaping our business strategy as we continue to grow. At GagaMuller, building lasting, trusted relationships with our teams and clients is at the core of what we do. 

With a market-leading client base and the opportunity to take the lead on strategic commissions and high-profile projects, this is an exciting time to join the business unit and grow a career with GagaMuller.

The Opportunity

GagaMuller is providing Schedule Management Consultancy services on a major data centre development project in Kouvola, Finland. Acting on behalf of the Data Centre Developer, GagaMuller’s role is to oversee the schedule development and management activities undertaken by the General Contractor(s) responsible for the construction delivery of the project. 

The Schedule Manager will support the management, coordination, and reporting of project schedules across all phases of the project lifecycle. Working closely with the client, contractors, consultants, and project delivery teams, you will help ensure the project programme is maintained, monitored, and updated in line with project milestones and delivery objectives. 

This role will involve supporting programme governance, schedule reporting, progress monitoring, and coordination activities to ensure successful project execution and timely delivery. 

1. Scope & Delivery Management 

• Assist in the review and management of project schedules prepared by the General Contractor and key subcontractors.  
• Support the development and maintenance of the Integrated Master Schedule (IMS).  
• Review programme logic, sequencing, durations, and milestone alignment across project activities.  
• Monitor schedule updates and ensure progress is accurately reflected within the programme.  
• Coordinate schedule inputs from design, procurement, construction, commissioning, and handover teams.
  

2. Stakeholder Coordination 

• Track project progress against approved baseline schedules and key milestones.  
• Support identification of critical path activities, schedule risks, and potential delays.  
• Assist with recovery planning and mitigation strategies where programme deviations occur.  
• Review contractor progress updates and support schedule analysis activities.  
• Maintain schedule, reporting tools, and dashboards for project stakeholders.
  

3. Risk & Compliance Management 

• Support tracking of commissioning and Integrated Systems Testing (IST) activities.  
• Monitor turnover and handover milestone readiness.  
• Assist with programme close-out activities and final schedule reporting.  
• Support schedule risk identification and mitigation planning activities.  
• Ensure compliance with project controls procedures and schedule governance standards.

4. Reporting & Documentation

• Prepare weekly and monthly schedule reports and progress updates.  
• Support the development of executive dashboards and programme performance summaries.  
• Maintain programme records, change logs, and schedule documentation.  
• Assist with reporting schedule variances, trends, and forecast completion dates.  
• Support the preparation of project presentations and stakeholder reporting materials. 

5. Collaboration & Integration 

• Work collaboratively with project controls, construction, commissioning, and commercial teams.  
• Support the integration of contractor and vendor schedules into the overall project programme.  
• Participate in project meetings, workshops, and schedule review sessions.  
• Contribute to continuous improvement initiatives across planning and scheduling processes.  
• Promote a proactive and collaborative project delivery environment.

 In Country Requirements  

• On-Site Requirement: Full-time site-based role in Kouvola, Finland. 
• Rotation Cycle: 10 days on / 4 days off rotation from the country of residence to Kouvola, Finland. 
• Travel Allowance: Travel support provided in accordance with company policy. 
• Accommodation: Accommodation support is provided where applicable during rotation periods. 
• Transportation: Local transportation support provided in line with project requirements. 
• Living Costs: Living allowance/support to be discussed as part of the overall package. 

Qualifications 

• Bachelor’s degree or equivalent qualification in Engineering, Construction Management, Project Controls, or a related discipline.  
• Experience working in project scheduling, planning, or project controls within construction or engineering environments.  
• Working knowledge of Primavera P6 or similar scheduling software.  
• Good understanding of construction project lifecycles and sequencing.  
• Strong communication and organisational skills.
  

What Experience We Are Looking For

• Experience working on Commercial, Industrial, Pharma, Infrastructure, or Data Centre projects.  
• Experience supporting project schedules on Design & Build projects.  
• Understanding of programme reporting, progress tracking, and schedule analysis.  
• Ability to coordinate across multidisciplinary project teams and stakeholders.  
• Experience supporting commissioning and handover programme activities is advantageous.