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Project Management Assistant

Ireland - Full time

About the role

Read more about your role at GagaMuller Group

To oversee and undertake planning evaluation, tasks, and activities, monitor reporting schedules and plans and their accuracy to inform decision-making, ensuring compliance with applicable regional standards and procedures. 
You will be assisting a Senior Project Manager in managing the project schedules across a number of Property Development projects across Ireland.

Your responsibilities

Take pride in what you do with us

Continuous development and validation of the detailed master programme in Asta Powerproject Enterprise with updates from site based task management software. 

Working collaboratively on the development of the contractors detailed construction Schedule. 

Incorporating the Contractor Schedule information into the master Schedule. 

Managing the Contractor progress reporting and integration of progress information into the master Schedule. 

Monitoring of KPI’s and production of weekly/monthly dashboards and reports. 

Developing of medium and short-range schedules in conjunction with trade contractors using lean last planner software. 

Managing change instructions, demonstration of change impacts cause and effect and development of mitigation options. 

Developing construction KPI’s and reporting regime. 

Evaluating the EOT and other contractor claims. 

Output monitoring and metrics-based reporting. 

Providing management of contractor planning and programming. 

Validation of trade contractor progress reporting. 


See if your skills are the right fit for this position


Skills using coordination/review tools such as Navisworks to create visuals and demonstrate sequencing. 

A proficiency in using BIM planning tools (synchro) to interrogate models. 

Must be proficient with developing and delivering BIM Program of works, aligning coordination, and drawing outputs to model management & clash resolution. 

4D logistic Management plans and sequencing 

Create, develop, implement, and maintain programmes in 4D format via specific software’s for the purpose of presenting and communicating key programme aspects of projects. 

Contribute towards the preparation and communication of 3 and 4D site organisation and logistics plans, including mechanical and non-mechanical plant utilisation and specific programme requirements. 

Present and communicate 4D plans across all levels of project stakeholders. 

Document Planning 

Present and communicate 4D plans across all levels of project stakeholders. 

Linking Construction dates to documentation considering approval processes and lead times with input to the Model Information Delivery Plan. 

Ability to automate visual risks on documentations delay and impact on the schedule. 

Task Management

Proficiency in task management platforms for Last planner meetings such as Planloader or Wrike or similar.   

Constraints log management and Daily Activity Briefing meetings 

Implementation of Takt on the project. 

Just-In-Time (JIT) delivery for DfMA elements 

Data Analytics

Comfortable with data management and configuration of SQL Servers. 

Development and use of server of durations. 

Assisting development team understand task description for technology team to develop machine learning algorithms and Artificial Intelligence. 

Automated linking of data from project schedule and task management platform. 

Automated linking of Onsite Field Management system for progress and the project schedule. 

Dashboarding & Reporting: 

Proficiency in Automated dashboarding tools such as Power BI. 


Automated linking of dashboarding to SQL server 

Maintaining and managing data structuring in SQL server from various different software’s. 

Weekly reporting to client of real progress on site through dashboard and reports. 

Other Requirements

Our growing team of the best in the industry team benefit from huge growth potential, huge learning curves with cross industry exposure in a vibrant collaborative office space inspired from the technology industry workspace. Enjoy all the benefits of working with a new era technology organisation in the construction industry, follow the quality and grow towards our vision of a better way. 


The role will require personnel to work in conjunction with other departments within the company including estimating, BIM, Design, and Quantity Surveying. The successful candidate will be placed into a pivotal role in furthering the development of the companies’ digital transformation and will be involved with influencing innovative uses of technology within the company. 


A high level of professionalism with the ability to handle confidential information is crucial to this role. Strong time management and communication skills are essential to carry out the role as well as efficient organisational skills with the ability to administer tasks over multiple priorities. The ability to exercise good judgement in a variety of situations and comfortable working under pressure, while remaining flexible, proactive, and efficient. 


If you are interested & eligible for the role, please send your CV and a cover letter detailing your availability. 

Become a member of our team

Apply now and start your journey with us today

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