Planning Manager

Dublin, Ireland

Job Type

Full Time

Project Management

About the Role

About You:

This is a job description different than what you are used to seeing traditionally in this industry. If you want to join a team which has a Technology culture and environment. We have a modern headquarters based in Dublin 2 with top spec office amenities. Our team gets the best technology available on the market from Phone to Laptop to Multiple Screens (For both work and Home). We promote WFH where possible and balance the roles on site. Extremely driven and passionate team being built and therefore the role is only suitable to certain individuals. You will have an on-demand team of data analysists and software engineers at your disposal. No more old ways of working. A place where there are no glass ceilings. Be the ultimate Digital Planning Manager with a team of in-house support to make your ideas and concepts a new best practise.

Truly unique opportunity to join the fastest growing team in the construction industry with technological capabilities unrivalled.

Our biggest offering is the opportunity to be hugely valued and see your ideas built into customised workflows and automation to allow you more efficient day to day. Be part of something truly new and innovative.


To oversee and undertake planning evaluation, tasks, and activities, monitor reporting schedules and plans and their accuracy to inform decision making, ensuring compliance with applicable regional standards and procedures.
You will be managing the project schedules across a number of Property Development projects, reporting to Project Lead (involving civil, structural, architectural elements, but with a bias towards M&E install - preferable but not essential).


Continuous development and validation of the detailed master programme in Asta Powerproject Enterprise using synchro 4D application.
Working collaboratively on the development of the contractors detailed construction Schedule.
Incorporating the Contractor Schedule information into the master Schedule.
Managing the Contractor progress reporting and integration of progress information into the master Schedule.
Monitoring of KPI’s and production of weekly/monthly dashboards and reports.
Developing of medium and short-range schedules in conjunction with trade contractors using synchro 4D animations.
Managing change instructions, demonstration of change impacts cause and effect and development of mitigation options.
Developing construction KPI’s and reporting regime.
Evaluating the EOT and other contractor claims.
Output monitoring and metrics-based reporting.
Providing management of contractor planning and programming.
Validation of trade contractor progress reporting.



Skills using coordination/review tools such as Navisworks to create visuals and demonstrate sequencing.
A proficiency in using BIM planning tools (synchro) to interrogate models.
Must be proficient with developing and delivering BIM Program of works, aligning coordination, and drawing outputs to model management & clash resolution.
4D logistic Management plans and sequencing
Create, develop, implement, and maintain programmes in 4D format via specific software’s for the purpose of presenting and communicating key programme aspects of projects.
Contribute towards the preparation and communication of 3 and 4D site organisation and logistics plans, including mechanical and non-mechanical plant utilisation and specific programme requirements.
Present and communicate 4D plans across all levels of project stakeholders.

Document Planning

Proficiency in Autodesk BIM 360 Suite (Docs, Build, Design etc).
Linking Construction dates to documentation considering approval processes and lead times with input to the Model Information Delivery Plan.
Ability to automate visual risks on documentations delay and impact on schedule.

Task Management:

Proficiency in task management platforms for Last planner meetings such as Planloader or Wrike or similar.
Constraints log management and Daily Activity Briefing meetings
Implementation of Takt on the project.
Just-In-Time (JIT) delivery for DfMA elements

Data Analytics:

Comfortable with data management and configuration of SQL Servers.
Development and use of server of durations.
Assisting development team understand task description for technology team to develop machine learning algorithms and Artificial Intelligence.
Automated linking of data from project schedule and task management platform.
Automated linking of Onsite Field Management system for progress and the project schedule.

Dashboarding & Reporting:

Proficiency in Automated dashboarding tools such as Power BI.
Automated linking of dashboarding to SQL server
Maintaining and managing data structuring in SQL server from varies different software’s.
Weekly reporting to client of real progress on site through dashboard and reports.

Other Requirements:

NFQ Level 7 minimum educational qualification in an AEC related discipline.
5+ years’ experience in the AEC industry.
Process driven individual with experience and detail for updating workflows & procedures, and training & upskilling staff.
Ability to manage change process and flag early warnings and potential cost and schedule impacts in a timely manner to the client.
will have a Property Development, construction or project management background and be hungry to grow your career and enjoy the opportunities GagaMuller have to offer.

The role will require personnel to work in conjunction with other departments within the company including estimating, BIM, Design, and Quantity Surveying. The successful candidate will be placed into a pivotal role in furthering the development of the companies’ digital transformation and will be involved with influencing innovative uses of technology within the company.

A high level of professionalism with the ability to handle confidential information is crucial to this role. Strong time management and communication skills are essential to carry out the role as well as efficient organisational skills with the ability to administer tasks over multiple priorities. The ability to exercise good judgement in a variety of situations and comfortable working under pressure, while remaining flexible, proactive, and efficient.

If you are interested & eligible for the role, please send your CV and a cover letter detailing your availability.

About the Company

At GagaMuller Group we approach this industry much differently. Learning from other industries more aligned to our culture such as technology, we have found the importance of vision, good culture, and the need for individuals to make a difference in this industry. So, before we tell you about the job requirements lets first tell you about your requirements.

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