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About the role
Read more about your role at GagaMuller Group
The initial role first and foremost is to take control of administrative tasks around the office in our headquarters in Fitzwilliam Square, Dublin.
You will take over responsibilities still being performed for the most part by the Chief Executives of the business. The individual will work very closely with the Chief Executives managing their movements and channels across the business.
This access will open avenues to a progressive and realistic career path not typically available in larger corporate businesses, where you will have the foresight and vision within the business plan to adapt their responsibilities and focus their career path in future as the business scales.
Your responsibilities
Take pride in what you do with us
Office Admin
Chief Executives Personal Assistant
Manage Reception calls and emails
Manage all office deliveries
Manage all office and inventory purchase orders
Communications to all staff
Organising internal staff meetings
Managing office services contracts (cleaning/shopping/security etc)
Manage staff events
Manage all office utilities and subscriptions
Manage Diaries of Chief Executives
Manage Chief Executive travel itinerary
Manage calls and emails of Chief Executives
Record and minutes of meetings for Chief Executives
Preparation of Chief Executives concepts for brochures and reports with marketing team
Assist Chief Executives Identifying requirements for new business locations (Visas, company structure, legal requirements)
CRM
Daily management of tasks in CRM for Chief Executives
Management of contacts and leads for Chief Executives
Cold calling and introduction mailing potential clients for Chief Executives
Arranging meetings for Chief Executives
Encouraging use of CRM Daily to wider team
CRM Training and maintenance
HR
Manage template contracts and renewals
Manage company Healthcare and pension plans
Manage and maintain company Policies
Implement company culture and facilitate employee engagement and relations
Financials
IT Support
Manage all company purchase orders
Procure all company office supplies
Procure all company software subscriptions
Manage company third party financial management services
Oversee company invoice payments and chase outstanding payments
Procure and manage all company leases, equipment purchase hire and rent
Management and allocation of all subscriptions across the business
Management and maintenance of internal company intranet portal
Management and allocation of all company Inventory and equipment
Admin Office 365 with onboarding new staff emails and account set up
Point of contact for all IT issues internally managing tickets to third party IT Support provider
Develop, maintain and review company folder structures and organisations layout for documentation and communication
R&D
Identify and apply for funding and grants available for Start-ups in Enterprise Ireland and others
Maintain funding tracker and update board on progress
Manage claims and timesheets for Disruptive Innovation Technology Fund which GagaMuller Group have secured
Requirements
See if your skills are the right fit for this position
You are versatile
You have a focused and friendly personality
You are a good communicator
You have a high-quality work ethic
You are technically very strong (Automation and Data Analytics)
You have the ability to Manage heavy workload
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