Business Associate

Dublin - Full time

About the role

Read more about your role at GagaMuller Group

The initial role first and foremost is to take control of administrative tasks around the office in our headquarters in Fitzwilliam Square, Dublin.

 

You will take over responsibilities still being performed for the most part by the Chief Executives of the business. The individual will work very closely with the Chief Executives managing their movements and channels across the business.

 

This access will open avenues to a progressive and realistic career path not typically available in larger corporate businesses, where you will have the foresight and vision within the business plan to adapt their responsibilities and focus their career path in future as the business scales. 

Your responsibilities

Take pride in what you do with us

Office Admin

Manage Reception calls and emails

Manage all office deliveries

Manage all office and inventory purchase orders

Communications to all staff

Organising internal staff meetings

Managing office services contracts (cleaning/shopping/security etc)

Manage staff events

Manage all office utilities and subscriptions

CRM

Daily management of tasks in CRM for Chief Executives 

Management of contacts and leads for Chief Executives 

Cold calling and introduction mailing potential clients for Chief Executives

Arranging meetings for Chief Executives 

Encouraging use of CRM Daily to wider team

CRM Training and maintenance

Financials

Manage all company purchase orders

Procure all company office supplies

Procure all company software subscriptions

Manage company third party financial management services

Oversee company invoice payments and chase outstanding payments

Procure and manage all company leases, equipment purchase hire and rent

Chief Executives Personal Assistant

Manage Diaries of Chief Executives 

Manage Chief Executive travel itinerary

Manage calls and emails of Chief Executives

Record and minutes of meetings for Chief Executives

Preparation of Chief Executives concepts for brochures and reports with marketing team

Assist Chief Executives Identifying requirements for new business locations (Visas, company structure, legal requirements)

HR

Manage template contracts and renewals 

Manage company Healthcare and pension plans

Manage and maintain company Policies

Implement company culture and facilitate employee engagement and relations

IT Support

Management and allocation of all subscriptions across the business

Management and maintenance of internal company intranet portal

Management and allocation of all company Inventory and equipment

Admin Office 365 with onboarding new staff emails and account set up

Point of contact for all IT issues internally managing tickets to third party IT Support provider

Develop, maintain and review company folder structures and organisations layout for documentation and communication

R&D

Identify and apply for funding and grants available for Start-ups in Enterprise Ireland and others

Maintain funding tracker and update board on progress

Manage claims and timesheets for Disruptive Innovation Technology Fund which GagaMuller Group have secured

Requirements

See if your skills are the right fit for this position

You are versatile

You have a focused and friendly personality 

You are a good communicator

You have a high-quality work ethic

You are technically very strong (Automation and Data Analytics)

You have the ability to Manage heavy workload

Become a member of our team

Apply now and start your journey with us today